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Monday, April 28, 2014

Great feature: Saving your Google Mail and documents from Google Drive

Good news!
It is now possible to save (a copy of) all your Chadwick Mail and Google drive data.
This is great, especially if you are leaving, and just want to keep a copy of all things. After downloading,
you will need to upload the data into a mail application on a laptop, and then you have the local
standard options (search, delete etc.). It can - if you choose - maintain your folder/label structure as well.
As you can see from the screenshot, you can download many other things as well.
Here are the steps involved:

Download a copy of your Gmail data (Mail, Drive data and even more):
Go to your Google account settings, 
find and select Data Tools and continue to select the data you wish to save-keep. 




Mail will be saved in the Mbox format, meaning you could open it easily with Apple Mail (on your laptop) or Outlook (for Windows).

Google Drive Data question:
What is the difference with copying the files from Google drive 
(when you sync your drive data from the cloud to your laptop, see screenshot below)?
The data download as described above, will give you readable documents on most platforms.
Meaning, Google Docs will be converted to docs you can read in MS Word, Pages or OpenOffice.

When you would copy the data from your synced Google drive, you maintain the Google document formats
(and that then again means, you can easily upload them again, into another account)

Bottom-line: An excellent new feature that Google offers here, and it might be a time saver for you.


 

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